SMS PTSA Annual General Meeting
September 28, 2011
Snoqualmie Middle School Library
9am to 10am
Present: Tina Townsend, Chantal Leblanc, Lulu Jaimes, Sarah Burns, Liz Piekarczyk, Kendy Sasaki-Ross
Call to Order: The SMS PTSA Annual General Meeting was called to order at 9:10am by Tina Townsend.
1. Welcome guest speaker Liz Piekarczyk, President of the Snoqualmie Valley PTSA Council.
-Liz talked about how studies have shown that when parents are involved in school, their kids do better academically.
-discussed ways to encourage PTSA members to come out to meetings and get involved.
-the Snoqualmie Valley PTSA Council supports all PTSA’s in the district. Board members, and members, are welcome to contact the Council, or attend meetings.
-Liz can be contacted at: lizpiekarczyk@gmail.com
-you can also visit their website at: www.svptsacouncil.org
2. Treasurer’s Report-Chantal Leblanc
-Chantal presented the budget for July 21st/11 to June 30th/12.
Lulu Jaimes motioned to approve the budget, Kendy Sasaki-Ross seconded the motion. All in favor.
-*budget attached to minutes
3. New Business:
-the PTSA is actively looking for chairs for committees. There are spots open for people to volunteer. Thus far there is:
Popcorn: Julie Murray
Membership: Danielle Gonzelas
Book Fair: Sarah Burns
Spirit Wear: Kendy Sasaki-Ross
Dances:
8th Grade Celebration:
Staff Appreciation:
Audit Committee:
Action Items:
-Sarah will send a global email to the membership and ask for volunteers.
4. Pledge Drive
-the Pledge drive will happen from October 24th to November 10th.
-discussed prizes for the kids for turning their envelopes in. Board is looking at having candy, free dance passes and gift cards.
-need to look at getting the envelopes ordered and ready for handouts soon.
Action items:
-Board will meet on October 3rd to do some more planning for the Pledge Drive
-Kendy and Chantal will get quotes on supplies needed.
5. Training:
-Tina, Chantal, Lulu and Kendy attended the PTA and the Law Training, at Chief Kanim, on September 24th.
-the PTSA was given copies of the booklet
4. Presidents Report-Tina Townsend:
-Tina provided information on the PTSA Standing Rules for 2011-2012.
-* handouts provided at the meeting/attached to minutes
-Tina reiterated the information sent out on the PTSA blast on September 27th/11.
-Pledge Drive-October 24th-November 10th
-Book Fair-October 31st to November 4th
-School Dances-November 10th and February 10th
Meeting adjourned: 10:15am
Submitted by Kendy Sasaki-Ross
BUDGET
SNOQUALMIE MIDDLE SCHOOL PTSA
JULY 1st 2011 TO JUNE 30th 2012
YEAR TO DATE BUDGET VARIANCE
INCOME
Membership Dues 2,620 3,000 -380
Fundraising
A. Pledge Fundraiser 695 4,000 -3,305
B. Dance 0 2,000 -2,000
C. Spirit Wear 1,510 2,000 -490
D. Popcorn 49 500 -451
E. Escrip 46 200 -154
Book Fair 0 3,000 -3,000
United Way 104 150 -46
Donations 64 300 -236
TOTAL INCOME $5,089 $15,150 $(10,061)
EXPENSES
State & National PTSA Fees 0 2,000 -2,000
Fundraising
A. Pledge Fundraiser 0 800 -800
B. Dance 0 1,500 -1,500
C. Spirit Wear 1,180 1,525 -345
D. Popcorn 0 250 -250
Book Fair 0 3,000 -3,000
Projects
Enrichment Grants 505 4,000 -3,495
8th Grade Celebration 0 400 -400
Staff Appreciation 0 250 -250
Donations (SVSF) 0 250 -250
Volunteer Appreciation 0 200 -200
Student Outreach 177 200 -23
Meeting 0 200 -200
Parent Development 0 150 -150
Administration
Office Supplies, Postage 0 50 -50
Insurance and State Fees 0 250 -250
Other 0 125 -125
TOTAL EXPENSES $1,861 $15,150 $(13,289)
Cash on Hand on 09/27/11 $20,993
Submitted by Chantal Leblanc
September 28, 2011
Snoqualmie Middle School Library
9am to 10am
Present: Tina Townsend, Chantal Leblanc, Lulu Jaimes, Sarah Burns, Liz Piekarczyk, Kendy Sasaki-Ross
Call to Order: The SMS PTSA Annual General Meeting was called to order at 9:10am by Tina Townsend.
1. Welcome guest speaker Liz Piekarczyk, President of the Snoqualmie Valley PTSA Council.
-Liz talked about how studies have shown that when parents are involved in school, their kids do better academically.
-discussed ways to encourage PTSA members to come out to meetings and get involved.
-the Snoqualmie Valley PTSA Council supports all PTSA’s in the district. Board members, and members, are welcome to contact the Council, or attend meetings.
-Liz can be contacted at: lizpiekarczyk@gmail.com
-you can also visit their website at: www.svptsacouncil.org
2. Treasurer’s Report-Chantal Leblanc
-Chantal presented the budget for July 21st/11 to June 30th/12.
Lulu Jaimes motioned to approve the budget, Kendy Sasaki-Ross seconded the motion. All in favor.
-*budget attached to minutes
3. New Business:
-the PTSA is actively looking for chairs for committees. There are spots open for people to volunteer. Thus far there is:
Popcorn: Julie Murray
Membership: Danielle Gonzelas
Book Fair: Sarah Burns
Spirit Wear: Kendy Sasaki-Ross
Dances:
8th Grade Celebration:
Staff Appreciation:
Audit Committee:
Action Items:
-Sarah will send a global email to the membership and ask for volunteers.
4. Pledge Drive
-the Pledge drive will happen from October 24th to November 10th.
-discussed prizes for the kids for turning their envelopes in. Board is looking at having candy, free dance passes and gift cards.
-need to look at getting the envelopes ordered and ready for handouts soon.
Action items:
-Board will meet on October 3rd to do some more planning for the Pledge Drive
-Kendy and Chantal will get quotes on supplies needed.
5. Training:
-Tina, Chantal, Lulu and Kendy attended the PTA and the Law Training, at Chief Kanim, on September 24th.
-the PTSA was given copies of the booklet
4. Presidents Report-Tina Townsend:
-Tina provided information on the PTSA Standing Rules for 2011-2012.
-* handouts provided at the meeting/attached to minutes
-Tina reiterated the information sent out on the PTSA blast on September 27th/11.
-Pledge Drive-October 24th-November 10th
-Book Fair-October 31st to November 4th
-School Dances-November 10th and February 10th
Meeting adjourned: 10:15am
Submitted by Kendy Sasaki-Ross
BUDGET
SNOQUALMIE MIDDLE SCHOOL PTSA
JULY 1st 2011 TO JUNE 30th 2012
YEAR TO DATE BUDGET VARIANCE
INCOME
Membership Dues 2,620 3,000 -380
Fundraising
A. Pledge Fundraiser 695 4,000 -3,305
B. Dance 0 2,000 -2,000
C. Spirit Wear 1,510 2,000 -490
D. Popcorn 49 500 -451
E. Escrip 46 200 -154
Book Fair 0 3,000 -3,000
United Way 104 150 -46
Donations 64 300 -236
TOTAL INCOME $5,089 $15,150 $(10,061)
EXPENSES
State & National PTSA Fees 0 2,000 -2,000
Fundraising
A. Pledge Fundraiser 0 800 -800
B. Dance 0 1,500 -1,500
C. Spirit Wear 1,180 1,525 -345
D. Popcorn 0 250 -250
Book Fair 0 3,000 -3,000
Projects
Enrichment Grants 505 4,000 -3,495
8th Grade Celebration 0 400 -400
Staff Appreciation 0 250 -250
Donations (SVSF) 0 250 -250
Volunteer Appreciation 0 200 -200
Student Outreach 177 200 -23
Meeting 0 200 -200
Parent Development 0 150 -150
Administration
Office Supplies, Postage 0 50 -50
Insurance and State Fees 0 250 -250
Other 0 125 -125
TOTAL EXPENSES $1,861 $15,150 $(13,289)
Cash on Hand on 09/27/11 $20,993
Submitted by Chantal Leblanc
